Request for proposals: West Slope demand management stakeholder group facilitator

Introduction & Background
The Colorado River Water Conservation District (River District) located in Glenwood Springs, is governed by a Board of Directors with an appointed representative from each of the 15 counties in western Colorado that make up the District’s territory and has a staff of 22. The mission of the River District is to lead in the protection, conservation, use and development of the water resources of the Colorado River basin for the welfare of the District, and to safeguard for Colorado all waters of the Colorado River to which the state is entitled.

As contemplated by interstate agreements, the state of Colorado is investigating the feasibility of a demand management program that would store conserved consumptive use water for the purpose of helping to assure compliance with the Colorado River Compact. On November 15, 2018, the Colorado Water Conservation Board (“CWCB”) adopted a demand management policy statement expressing the CWCB’s intent to investigate a demand management program that: (a) allows for voluntary, temporary, and compensated reductions in consumptive use of waters that otherwise would deplete the flow of the Upper Colorado River System for the specific purpose of helping assure compact compliance; (b) complies with applicable state law, including, but not limited to, the requirement that no action related to demand management cause material injury to other water rights holders; and (c) meets the other strategies and policy goals set forth in the interstate/federal demand management storage agreement and the CWCB’s policy statement.

The River District has been involved in discussions about a possible Colorado demand management program. The River District intends to survey and analyze the views of a West Slope water user stakeholder group with respect to any such program. A goal of the group will be to identify what aspects and criteria of a potential demand management program might work best and what would be objectionable. The group also would identify areas where additional legal and technical information is needed. The discussions, research, and findings from the stakeholder group will provide support for West Slope water user representatives (including the River District) and will help to inform West Slope perspectives and input to the State of Colorado and the CWCB’s Demand Management Work Group process.

The Colorado River District is accepting proposals for a Project Manager/Facilitator to assist with the stakeholder group process. The Project Manager will facilitate the meetings and provide administrative support to the group as described below.

Project Timeline
The work is anticipated to occur over a period of 12 to 16 months beginning in August 2020. The River District anticipates five to ten meetings through that period. Due to the current coronavirus pandemic, there may be a need for some, or all, of the meetings to be held virtually. The River District recognizes that the possibility for remote meetings may impact the time commitment required for each meeting.
• Deadline for proposal submittal: July 10, 2020
• Selection of Contractor: July 21, 2020
• Contracting: late July 2020
• Contract period: August 2020 – December 2021

Scope of Work
• Setting agendas for meetings in conjunction with stakeholders.
• Setting meeting dates and coordinating meeting logistics (either in-person or virtual meetings, if necessary, to address COVID compliance and participant safety).
• Meeting facilitation and participant engagement.
• Taking minutes and distributing to the group (record keeper).
• Following up on tasks that are generated from meetings.
• Working with the River District and stakeholder group to develop a consensus final report of the outcomes.

Proposal Submission
Interested parties should submit the following information to Audrey Turner at aturner@crwcd.org by July 10, 2020:
• Letter of interest and/or proposal.
• Résumé.
• Hourly rate(s) or other possible proposals for payment.
• The River District recognizes that proposals may be submitted based on non-travel scenarios and remote meeting scenarios.

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